Inventory & cost control · Built for Kenya
Know where your stock
and money are going.
The delivery at the back door. The bottle that was never rung up. The bill that does not match the order. Bring the work of controlling your stock into one considered workspace.
Every movement recorded. Every bill checked. The gap, in shillings.
counted unexplained.
- Gilbey's Gin 750 ml · Main bar
- bottles
- Opening count
- 3.00
- Received
- +12.00
- Closing count
- −4.00
- Actual usage
- 11.00
- Sold through recipes · 264 tots × 25 ml
- −8.80
- Unexplained · 2.20 shortKES AT AVERAGE COST
- 4,070.00
Illustrative figures for one item at one bar over one week, priced at weighted average cost. Your recipes, counts and prices decide the real number.
01 / The walkthrough
A minute and a half
through the whole workspace.
The invoice queue, a stocktake, the variance in shillings, and the same records in the hand of whoever is standing at the back door.
02 / The workspace
Everything between
the supplier and the shelf.
Built for the way an outlet actually runs: deliveries at odd hours, storerooms without signal, and a bill that arrives days after the goods.
Stock ledger
A ledger that cannot be edited
Every movement is appended and never overwritten. A mistake is corrected by a reversal that stays visible, so the stock figure always has a history somebody can follow.
- Items, units & storage locations
- Movements, transfers & balances
- Reversals that stay on the record
03 / Procure to record
Behind every invoice,
a delivery somebody signed for.
Order it, receive it, then check the bill against both. Finance sees what agrees, what differs and what cannot be approved at all, and why.
Walk through the invoice queue- 01
Order
Raise a purchase order against agreed supplier prices, through an approval chain set by value.
- 02
Receive
Book the delivery at the bay on a phone. What arrived, what was short and what was refused, line by line.
- 03
Match, then record
The invoice arrives already compared with the order and the receipt. Approve with a reason, then record the payment reference against it.
04 / A useful second pair of hands
Ask a question.
Stay close to the record.
Bohari AI answers from your own documents and live records, and shows the lookup beside every answer. Anything that would change a record waits for your sign-off.
Meet the assistantQuestions to start with
“What’s my variance
this week?”
“Which invoices are waiting on me?”
“Where do I record a stocktake?”
Available records and actions depend on your permissions and company settings.
THE STOREROOM HAS NO SIGNAL05 / Beyond the desk
For the people
at the back door.
Receive deliveries and count stock from a phone, in a store room with no signal. Captures queue on the device and sync exactly once when the network comes back, however many times the button is pressed.
Read about receiving06 / Built to be trusted
A stock system
is a control system.
If the numbers can be quietly changed, they are not evidence of anything. Bohari is built so that they cannot be.
Separation of duties, enforced
The person who approves an order cannot be the only one who approves its invoice, and cannot record its settlement. These are checks on the document, not just role names.
One tenant cannot see another
Every query is scoped to the company that made it, and a user assigned to one outlet is refused another. Proven by an isolation test suite, not by convention.
Built for Kenyan operations
Prices in shillings, VAT handled as the pass-through it is, KRA PINs optional because much real buying is from traders who have none, and settlement recorded against TendePay or bank references.
What it records, and what it never does
Bohari records what was paid. It never moves your money.
Approving a supplier invoice here does not release a shilling. You keep settling through your own finance system and TendePay; Bohari records the reference against the invoice so the purchase document and the payment can always be tied together. No disbursement, no cash vouchers, no second set of books.
- 01Supplier price lists and purchase orders
- 02Deliveries booked against the order they belong to
- 03Invoice matched, approved, and marked settled with its reference
- 04What you owe each supplier, and for how long
07 / Getting started
Start with one outlet.
Build from there.
Set up outlets and items
Add your branches and their storage locations, then your item list with the units you buy, count and serve in. A starter catalogue of what a Nairobi kitchen actually carries comes with it.
Order and receive
Raise purchase orders against agreed supplier prices, and book the deliveries in on a phone as the lorry unloads.
Count, and see the gap
Close the period with a blind count. Bohari values the difference between what should be on the shelf and what is, and tells you where it went.
Let's talk about your outlet